Another interesting inside into an OmniFocus setup, this time from Joe Buhlig. While most aspects of his setup follow the usual OmniFocus and GTD® best practices, he has two Contexts that made me look
- @Distractions — My favorite! Anytime something comes to me that I would like to explore, (like a new app or website), I collect it here. The idea is to come back to this list when I have free-time. Since free-time eludes me frequently, I tend to look through this list when I have 5 minutes to spare in between meetings. A lot of the items on this list don’t really have an “end,” so it’s easy to lose an hour here if I’m not careful. Filling in gaps when I have a tight timeframe works really well.
- @Expectations — Here’s one that’s a bit different and I’m still working on. It’s not really a list of actions. It’s a list of what people expect from me. I want to make sure I meet or exceed expectations as much as possible so I track them. I haven’t found a great way to incorporate these yet, but I’m getting close to something that works.
Check out the entire post as there is sure more inspiration inside.
My internet pal Federico Vittici published a very detailed and good review of ToDoIst, how it compares with other task management solution and why he left iCloud Reminders for it.
Reminders isn’t built to scale for people who manage dozens of projects and collaborate with others to assign tasks and keep track of due dates. It’s not Apple’s fault – it’s right there in the name: Reminders. It’s not called “Projects” or “Todo Pro”: Reminders is a lightweight list system with support for dates, alerts, and lists shared with others.
If I wasn't using OmniFocus and needed an alternative cross-platform solution with collaboration features ToDoIst would be my 1st choice. It is definitely the best GTD® app for Android and Windows users (or work-Windows-home-Mac/iOS-users).
By the way, if I wasn't using OmniFocus my alternative Apple-only & non-collaborative solution would definitely be Things by my fellow Stuttgart devs Cultured Code. I am mentioning it because they apparently went nuts since their iPhone and iPad version are available for free (sorry, free to get) for a week. Grab them while the offer is good!
I had the pleasure of joining the Productivityist, Mr. Mike Vardy, on his latest podcast episode to speak a little about Contexts in GTD® and how I use them. We covered my original "A Fresh Take on Context" post as well as a few general tips.
Kevin Rothermel also shares his Contexts practices in this short 30 minutes episode which will soon be followed by a second part with more guests on the same subject.
Tyler Hall shares how his OmniFocus setup has evolved over the last four years. In his insightful post he is covering
- How I Organize My Projects
- How I Define and Implement My Contexts
- My Daily Workflow
Looks like Tyler has a preference for modern Contexts and a Perspective-based "Planning & Today" workflow. Not sure where he got that from.
Two very interesting additions to the already powerful Actions Directory of AgileTortoise's Drafts 4 on iOS have been posted by a user called Jim:
Both require two manual steps to be completed first: Export your iOS OmniFocus 2 database to CSV (OmniFocus Settings → CSV → Mail) and open the attachment from within Mail using the share extensions of Drafts. The rest is being taken care of by the scripts.
Some may want to visualise their Folder and Project structure as a mind map, but I am not sure why you want all of OmniFocus in a Markdown file...