Dr. Drang is a TaskPaper user for many years and has contributed a lot of scripts and workflows to the community around the extremely flexible task management application.
He likes a physical print-out of his daily task list and his latest post illustrates the rather impressive workflow how to get there: TaskPaper → Markdown → HTML → PostScript → PDF. All triggered by a Keyboard Maestro marco.
After 24 hours of playing around with the new Apple Music I have some first thoughts to share and can already commit to move my entire family and me off my current streaming service and on to Apple Music.
Shawn Blanc is on a roll lately and his posts inspire others: Ben Brooks decided to cut down on his OmniFocus' Contexts big time and try a completely new approach.
Well, the approach is not entirely new. What Ben is using is known as the Eisenhower Decision Matrix and has been popularised by Stephen Covey's "The Seven Habits of Highly Effective People". It differentiates tasks by importance and urgency.
Important and urgent are vastly different things. To me urgent means: “calling for immediate attention”. Whereas important is: “carrying or possessing weight or consequence; of valuable content or bearing; significant; weighty.”
It is definitely a great approach for Contexts, especially if location, tool, time or energy based Contexts do not work for you. But just like Ben you need to take a minimalist approach and not add Important and Urgent on top of your existing Contexts.
I'll be experimenting with this myself.
This is what I call a proper hack: OmniFocus Forum user GrumpyDave uses AutoHotkey on Windows to create an equivalent to the OmniFocus Quick Entry window, captures the entry into a file which is then sync'ed to his Mac using Dropbox where a Folder Action or Hazel rule picks it up and adds it to OmniFocus.
Download the latest version directly from the forum post and view the includes Readme for more detailed instructions.
"Automate what you can automate" is a simple rule which will ultimately, if you focus on the right activities, give you back the most precious resource: time.
If there is one point of critique I have about OmniFocus then it is the lack of web APIs. The Omni Sync Server has so much untapped potential to take OmniFocus to where web-based task managements tools like ToDoist already are that I seriously hope the OmniGroup will start developing APIs to integrate it into web-based workflow automation.
Meanwhile we need to rely on the basic mail interface which the Omni Sync Server provides, also known as OmniFocus Mail Drop. Even though possibilities are limited, they are still plenty when using automation services like IFTTT or Zapier.
On the latter there is now a short introduction on Inside OmniFocus and a link to some 140+ "Zaps" leveraging OmniFocus Mail Drop.
Zapier offers a higher number of APIs for various web applications and services compared to IFTTT. Especially when it comes to productivity tools. In addition Zapier also offer Filters to introduce conditions to your automations which is an important feature IFTTT lacks until this day.
Whether you use Trello, Slack, Basecamp, GitHub or Salesforce — Zapier can be incredible useful to collect new tasks from these services and add them straight to your OmniFocus inbox.